Top Image Systems Automates Purchase Order Processing For Leading German Pharmaceutical Manufacturer

eFLOW Intelligent Content Capture Solutions Gaining Popularity in Healthcare Industry

Top Image Systems, Ltd., a leading ECM (Enterprise Content Management) intelligent content capture and delivery solutions provider, recently announced the final acceptance of the eFLOW purchase order solution by the largest pharmaceutical company in Germany. This leading provider of generic pharmaceuticals, off-patent and patent-free drugs in Germany processes its incoming purchase orders automatically using the eFLOW Purchase Order solution. By implementing this innovative solution, the company can respond efficiently to a steadily growing volume of purchase orders while at the same time optimize the cost-intensive customer returns process.

The decision to implement eFLOW was taken following an extensive market analysis, including a careful examination of various competing solutions’ ability to comply with the strict purchasing system requirements and complex processes characteristic of the highly time-sensitive hospital logistics business. Top Image Systems’ solution, thanks to its scalable platform and its very convincing benchmark results for a wide range of faxed order quality levels, was able to stand out against the competition.

The eFLOW Purchase Order processing solution automates the entire purchase order cycle, significantly accelerating this previously manual process. After the orders coming in via fax are digitalized, the system automatically captures all the relevant information, classifies it according to document type and then delivers it to the SAP back-end systems, routing the data via web services to the responsible employees and making it available company-wide. Thanks to an integrated set of rules and a central pharmaceuticals catalog, any medication ordered will be referenced automatically. The system also ensures compliance with any legal requirements concerning the purchase and trade of narcotic substances.

“Pharmaceutical companies require a powerful and technologically mature solution to map their highly sensitive and mission-critical processes of medication order logistics”, explains Michael Schrader, Managing Director EMEA at TIS. “Our eFLOW platform gives them the capacity to process high volumes of structured as well as unstructured purchase orders, resulting in a highly usable, reliable and sustainable infrastructure that is able to support and accommodate the company’s long-term dynamic growth. For customers such as IKA, the Greek Social Security institution managing prescriptions in eFLOW, to leading health insurance providers such as Merck, Generali, Barmer GEK and BKK Essanelle using eFLOW Invoice and Digital Mailroom solutions, Top Image Systems is familiar and comfortable managing the varied stringent regulatory and business requirements of healthcare institutions, which typically manage voluminous documentation whose data accuracy is of critical importance.”